EOF Program Coordinator - Rowan College at Burlington County
SUMMARY DESCRIPTION:
Under the direction of the Director of the Educational Opportunity Fund Program (EOF), the EOF Program Coordinator oversees and coordinates necessary activities of the department. Provides administrative support for the implementation of various programs and events for EOF students and staff. Assists the Director with the submission of EOF grant documentation to the Office of the Secretary of Higher Education (OSHE) and the office of the student Higher Education Student Assistance Authority (HESAA).
SPECIFIC DUTIES AND RESPONSIBILITIES:
OVERALL PURPOSE & RESPONSIBILITY:
The primary and most important overall responsibility of all employees is to provide service in a pleasant, helpful, and effective manner to our students and other members of the College community.
The primary and most important overall responsibility of all employees is to provide service in a pleasant, helpful, and effective manner to our students and other members of the College community.
MINIMUM QUALIFICATIONS:
EDUCATION REQUIRED: Associate’s degree.
EXPERIENCE REQUIRED: At least one (1) year of professional experience in different aspects of administration and business practice; including design and implementation of policy and procedures, vendor service contracts and improving and updating management practices.
Note: A Bachelor’s degree may be substituted for one (1) year of the required experience.
License: Appointee will be required to possess a driver’s license valid in New Jersey and take the defensive driving course. This person may be required to transport students to some annual events.
EDUCATION PREFERRED: Bachelor’s degree.
EXPERIENCE PREFERRED: Two (2) years in student services, higher education, college opportunity programs, or a related field.
SKILLS/ABILITIES/KNOWLEDGE/OTHER REQUIREMENTS:
INSTITUTIONAL EFFECTIVENESS:
Accepts responsibility for the timely preparation of student outcomes assessment efforts of the faculty in planning, collecting data, and reporting dates as they relate to course outcomes, program outcomes, general education outcomes, and developmental program outcomes. Actively participates in setting annual division goals and objectives, completing OIR reporting forms, collecting data, analyzing data, and preparing a report using guidelines established by OIR.
Employee Classification: Support Staff- Grade 10
SUMMARY DESCRIPTION:
Under the direction of the Director of the Educational Opportunity Fund Program (EOF), the EOF Program Coordinator oversees and coordinates necessary activities of the department. Provides administrative support for the implementation of various programs and events for EOF students and staff. Assists the Director with the submission of EOF grant documentation to the Office of the Secretary of Higher Education (OSHE) and the office of the student Higher Education Student Assistance Authority (HESAA).
SPECIFIC DUTIES AND RESPONSIBILITIES:
- Assumes office management responsibility for student workers while providing excellent customer service via phone, office, email, and online.
- Assists the Director with communication with the Office of the Secretary of Higher Education (OSHE), the office of the student Higher Education Student Assistance Authority (HESAA), and other external offices and entities.
- Works closely with various Rowan College at Burlington County (RCBC) offices while providing program information upon request.
- Assisting the Director and EOF Counselor/Advisors with scheduling student appointments, maintaining program budgets, and ensuring office equipment and supplies are ordered.
- Recruits, screens, hires, orients, supervises and evaluates student clerical employees and develops effective work procedures.
- Prepares written communication including letters, reports, fiscal reports, and personnel related memoranda, sets up related files and disseminates such communications of a confidential nature.
- Manages the prospective EOF student application process. Assists with recruitment events at high schools and community organizations, as well as RCBC recruitment events such as Open House and Spring Ahead.
- Creates and maintains student files.
- Actively participates in College committees.
- May need to assist during peak advising times.
- Required to utilize information systems and related office equipment/processes in carrying out job duties/responsibilities. (i.e. word processing software, RIMS, Colleague, Google Docs, fax machine, shredder, duplication machine, etc.)
- Coordinates and arranges meetings, facility requests, speaker arrangements, and staff travel requests.
- Perform other related duties as required.
OVERALL PURPOSE & RESPONSIBILITY:
The primary and most important overall responsibility of all employees is to provide service in a pleasant, helpful, and effective manner to our students and other members of the College community.
The primary and most important overall responsibility of all employees is to provide service in a pleasant, helpful, and effective manner to our students and other members of the College community.
MINIMUM QUALIFICATIONS:
EDUCATION REQUIRED: Associate’s degree.
EXPERIENCE REQUIRED: At least one (1) year of professional experience in different aspects of administration and business practice; including design and implementation of policy and procedures, vendor service contracts and improving and updating management practices.
Note: A Bachelor’s degree may be substituted for one (1) year of the required experience.
License: Appointee will be required to possess a driver’s license valid in New Jersey and take the defensive driving course. This person may be required to transport students to some annual events.
EDUCATION PREFERRED: Bachelor’s degree.
EXPERIENCE PREFERRED: Two (2) years in student services, higher education, college opportunity programs, or a related field.
SKILLS/ABILITIES/KNOWLEDGE/OTHER REQUIREMENTS:
- Demonstrated ability to interact effectively, diplomatically and impartially with the diverse constituencies served by the College, including, but not limited to, students, faculty, staff and the general public.
- Ability to effectively use voice and data technologies, including computing technologies, software and related college database(s).
- Ability to communicate with all constituents in a manner that ensures excellent customer service.
- Ability to learn the FERPA law and its implication to higher education.
- Excellent communication and organization skills.
- Ability to multitask and work under pressure.
- Ability to engage and contribute effectively in planning and organizing work product and programs/activities carried out by the Division.
- Ability to work independently with minimum supervision.
- Ability to maintain confidentiality.
- Additional Information
INSTITUTIONAL EFFECTIVENESS:
Accepts responsibility for the timely preparation of student outcomes assessment efforts of the faculty in planning, collecting data, and reporting dates as they relate to course outcomes, program outcomes, general education outcomes, and developmental program outcomes. Actively participates in setting annual division goals and objectives, completing OIR reporting forms, collecting data, analyzing data, and preparing a report using guidelines established by OIR.
Employee Classification: Support Staff- Grade 10
EOF Counselor - Montclair State University
SUMMARY:
Under the direction of the Associate Director of EOF, the EOF Counselor/Academic Advisor is responsible for comprehensive advisement of a caseload of students and the development and execution of recruitment, retention, outreach and liaison programs. The EOF Counselor/ Academic Advisor contributes to the development and implementation of the strategic vision/goals, program planning, policy formation, outcomes assessment, and annual reporting/compliance with the State/University. This position oversees the financial aid review of all EOF scholars and non EOF Scholars within the enrollment pipeline, counseling, supervision/co-training of part-time employees/interns/peer leaders, liaison with designated offices and department, and intentional student development initiatives related to learning, retention, and satisfaction.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
QUALIFICATIONS:
REQUIRED:
PREFERRED:
Documented experience in Higher Education in a position directly related to the functions of the position such as enrollment management, financial aid, counseling/advising, career counseling, or other student academic service area.
PROCEDURE FOR CANDIDACY:
Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.
Department
EOF
Position Type
Professional - Non-Faculty
Contact Information:
For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent@montclair.edu.
EEO/AA Statement
Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.
Additional information can be found on the website at
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/
Title IX and 34 C.F.R. 106 Policy
Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/
SUMMARY:
Under the direction of the Associate Director of EOF, the EOF Counselor/Academic Advisor is responsible for comprehensive advisement of a caseload of students and the development and execution of recruitment, retention, outreach and liaison programs. The EOF Counselor/ Academic Advisor contributes to the development and implementation of the strategic vision/goals, program planning, policy formation, outcomes assessment, and annual reporting/compliance with the State/University. This position oversees the financial aid review of all EOF scholars and non EOF Scholars within the enrollment pipeline, counseling, supervision/co-training of part-time employees/interns/peer leaders, liaison with designated offices and department, and intentional student development initiatives related to learning, retention, and satisfaction.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Provide comprehensive group and one-on-one counseling/advising to all assigned students including but not limited to, first-year, upper-class, first semester transfers, undeclared, and other groups as needed. Provide the following support services: learning community/course selection, interpretation of institutional requirements, selection of intended majors/minors, transfer course equivalencies, general education/major/school core/ minor requirements, verifying prerequisite and testing completion, course sequencing, alternate means of earning credit, appropriate credit loads, graduation requirements, career development, financial aid literacy and appropriate referrals/audits.
- Assist with the pre-selection of course schedules for first-year enrollment prior to Summer Academy including interpretation and application of placement test/SAT-ACT (optional)/ AP score results.
- Adhere to and ensure compliance with applicable federal, state and local laws, and University/EOF Program policies and procedures that govern academic advising practices including but not limited to curriculum updates, academic requirements and exceptions, caseload management, roster review, and annual grant reporting.
- Utilize available electronic student record/information systems such as Canvas, Banner, Degree Works, EOB Navigate, as well as assessment tools and data from standardized assessments such as CIRP and NSSE, in the delivery of counseling services to ensure the EOF program meets the needs of advisees.
- Provide comprehensive Financial Aid/Financial literacy services including but not limited to; reviewing income eligibility of all EOF applicants, posting scholar grants, providing financial aid presentations, generating financial aid reports, and serving as a liaison with Financial Aid and HESAA.
- Serve as a liaison to the school/programs/department as appointed by the EOF Director and or Associate Director, and develop partnerships with key internal and external stakeholders.
- Assist in the caseload management, roster review, and contract review to ensure EOF Program compliance with State regulations.
- Support and/or advise EOF scholars in various programs including organizations housed within and outside of EOF.
- Participate in enrollment recruitment related activities/presentations (minimum of 5 sites) for current and prospective students.
- Review EOF data and publications for accuracy and respond in appropriate timeline.
- Seek active membership and participation in related professional associations and maintain awareness of current trends and issues related the EOF population.
- Perform other duties as assigned.
- Management retains the right to add or change job duties at any time.
QUALIFICATIONS:
REQUIRED:
- Graduation from an accredited college or university with a Master's Degree in Student Personnel Services or a field related to the position or equivalent as determined by hiring authority.
- Minimum of three years full time professional experience in higher education setting or similar organization working with educationally underprepared and economically disadvantaged students, or equivalent as determined by hiring authority.
PREFERRED:
Documented experience in Higher Education in a position directly related to the functions of the position such as enrollment management, financial aid, counseling/advising, career counseling, or other student academic service area.
PROCEDURE FOR CANDIDACY:
Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.
Department
EOF
Position Type
Professional - Non-Faculty
Contact Information:
For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent@montclair.edu.
EEO/AA Statement
Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.
Additional information can be found on the website at
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/
Title IX and 34 C.F.R. 106 Policy
Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/